Questionnaires may be downloaded using the links below and administered in a paper format, where required.  All efforts should be made to ensure that staff can access IT to complete the surveys electronically, sent the link via text message while protecting participant’s confidentiality.  In certain circumstances, it may be required to issue the survey in paper format for completion.  An agreed process must be implemented to ensure confidentiality and to enable the responses to be uploaded to the correct survey.

The process used must ensure confidentiality of the completed surveys otherwise the process may become discredited. A suggested process is as follow:

• The paper/printed version of the survey will be distributed to all staff with an unmarked sealable envelope for completion by each staff member, the completed questionnaire is then inserted into the sealed envelope and returned to a secured source (locked cabinet or secured box) within the department or service
• HSE Work PositiveCI Coordinator or appointed person links with leads in organisation and/or divisions –provide an email PDF questionnaire, cover information and support contacts.
• Appointed persons in the organisation will print the appropriate number of questionnaires and supportive information for their staff (this can be broken down by division where necessary).
• A nominating returning officer must then input the data as recorded on the completed forms. This must be agreed prior to release of paper survey.

Inputting the survey information

To manually input data from paper questionnaires, the process is as follows:

• Click on your own HSE Work PositiveCI survey weblink and input the data from one completed questionnaire.
• Once you have finished inputting the responses for one employee, close down the window. You now need to click on the survey link again to open a new window, allowing you to enter the data for the next employee.
• Repeat the above process until the data for all employees has been entered.